Color-coded Genealogy Research Filing System, Part 5: Using the Filing System for Patronymics

Color-coded Genealogy Research Filing System, Part 5: Using the Filing System for PatronymicsBy Barry J. Ewell

There are thirteen steps for setting up the color-coded filing system. The system is time-tested and proven to be the organization resource that will grow with you as you expand your research.

Color-coded Genealogy Research Filing System

This system sets up file folders for the families on your pedigree lines and also shows you how to file information about cousins and other relatives. Pedigree charts and corresponding family group folders are divided into four colors, based on the lines of your four grandparents. Dividing your pedigree by color helps make it clear Continue reading

Genealogy: Two-tier digitizing and archiving evaluation

Genealogy: Two-tier digitizing and archiving evaluationThe first phase is to decide the relevance of digitizing and archiving the subject matter.  If I can answer yes to any one of the questions 1-5, I will certainly digitize.  Overall, I will digitize and archive about 90 percent of records/images. The 10 percent remaining are images that I have a better copy of, or in the case of a child’s activity where I have taken 25-plus images, choosing the top 10-20 percent and discarding the rest. Continue reading

Genealogy: Digital image and folder naming strategy

10-17-2014 3-26-25 PMBy Barry J. Ewell

There is nothing more frustrating than spending several hours looking for one image that you really need.  Two key strategies will help keep your photos organized—naming your images consistently and sorting them into folders.

Create a logical folder structure
Folders are the best way to organize family history images.  I organize my folders very similar to the way I organize paper files, which make it easy to find and place images. My folder hierarchy is as follows: Continue reading

Genealogy: Digital media life expectancy

Genealogy: Digital media life expentancyA lot of ink has been spilled over the issue of media longevity. Media consumers and producers have placed a great deal of emphasis on seeking and promoting high longevity media. Ultimately, however, for a great many reasons, longevity is overrated as a desirable media characteristic.

  • Media life expectancy claims are statistical averages based on accelerated aging tests and can only provide a rough estimate of how long any particular piece of media will last under certain storage and handling. Continue reading

Color-coded Genealogy Research Filing System, Part 1: Getting Started

Color-codedGenealogyFilingSystem-ColorCodingBy Barry J. Ewell

Starting out organized is easier than getting organized later on. It didn’t take long before my own research became weighed down with pedigree charts, family group records, to-do lists, research logs, documents, notes, and research tools. I was robbing myself of the precious research time because I spent hours looking for what I knew I had and duplicating research I had already done. When I became organized, I was able to Continue reading

What every genealogist needs to know about digital content and preservation (100+ resources)

Digitizing contentBy Barry J. Ewell

As a genealogist and/or family historian you are ever increasingly faced with the need to better understand how to create, evaluate, manage, organize, and preserve content that include audio, photography, video, film and more. I’ve learned that even the simplest decision like which format to scan an image can have far reaching irreparable consequences if not done correctly. Continue reading

Genealogy: Regularly back up data to digitized archives

Genealogy: Regularly back up data to digitized archivesNow that you are well into digitizing your family history, safe storage and backing up should be your first priority.  The type of files that will be part of your backup plan includes images, email, website files, and notes.  Imagine losing days, weeks, months or even years worth of work. If you haven’t felt the pain of losing files yet, your day is coming. Count on it, you will have a crash and loss of data, it’s just a matter of time.  Some of the important questions you must consider include

  • Where should I keep my files?
  • Who can access and possibly alter them?
  • What happens if there is a fire or flood? Continue reading