Genealogy: Citing official records

By Barry J. Ewell

The following are examples of how to cite official records.

Vital record

  • Descriptive Title of Record: Certificate of Death
  • Individual: James Neil Ewell
  • File # or Other Descriptive: 20-004
  • Significant Dates: 8 January 2006
  • Location of the Record: State of Utah—Department of Health
  • Location and Form of Record: Certificate copy in possession of Barry Ewell, Riverton, Utah
  • Formatted: Death certificate, James Neil Ewell, File No. 20-004, State of Utah—Department of Health, Certificate copy in possession of Barry Ewell, Riverton, Utah.

Census record

  • Specific Descriptive Title: 1920 United States Census
  • Civil Division: Provo Ward 5, Utah, Utah
  • Page Numbers or Other Specific Designation: p. 251, family dwelling 223, 3rd West, Enumeration District No. 209, 10B, lines 96-100, 14 January 1920
  • Location and Form of Record: Ancestry.com
  • Formatted: 1920 United States Census, Provo Ward 5, Utah, Utah, p. 251, family dwelling 223, 3rd West, Enumeration District No. 209, 10B,  lines 96-100, 14 January 1920, Ancestry.com.

 Legal record

  • Descriptive Title: Divorce of Ann Jones vs. Ricy D. Jones
  • Significant Dates: 23 September 1974
  • Recorded:
  • Specific Location of the Records: Probate Court, Territory of Utah, Cache County, Logan City
  • Additional Detail/Description:
  • Location and Form of Record: Copy of the record in the possession of Barry J. Ewell, Riverton, Utah
  • Formatted: “Divorce of Ann Jones vs. Ricy D. Jones,” 23 September 1974, Probate Court, Territory of Utah, Cache County, Logan City, Copy of record in possession of Barry J. Ewell, Riverton, Utah.

Church record

  • Description Title: Baptismal Record
  • Individual: Soren Nielsen
  • Significant Dates: 27 Feb 1821
  • Specification Location: Ringerike, Norway, Parish Records
  • Form Used and Repository: FHC Microfilm 0123956, p 185, number 8
  • Formatted: “Baptismal Record of Soren Nielsen,” 27 Feb 1821, Ringerike, Norway, Parish Records, FHC Microfilm 0123956, p 185, number 8.

Cemetery record

  • Description Title: Headstone Inscription
  • Individual: Mary Jones
  • Significant Dates: 3 Aug 1997
  • Specification Location: Spanish Fork, Utah, Cemetery
  • Plot/Lot Number: Lot 242
  • Directions to Cemetery:
  • Form Used and Repository: Barry Ewell Visit on 31 May 2002
  • Formatted: Headstone inscription for Mary Jones, 3 Aug 1997, Lot 242, Spanish Fork, Utah Cemetery, (Located at approximately 900 South 10th East), Barry Ewell Visit on May 31, 2002.

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